Instruction Archivist

Job Number
Job Type
Regular Full-Time
Emory University Libraries
EUL: Rose Lib. Research Servi
Campus Location (For Posting) : City
Location : Name
Emory Campus-Clifton Corridor
This position may involve the following Health and Safety issues:
Not Applicable

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


Interested candidates should review the applications requirements and apply online at http://apply.interfolio.com/117075.


Position Summary


Reporting to the Head of Research Services, the Instruction Archivist provides leadership for the Rose Library’s instruction program. The Instruction Archivist leads special collections instruction sessions and is responsible for creating instructional tools, training graduate students and staff for instruction services, and staffing the Rose Library reference desk. As a member of the Rose Library team, the Instruction Archivist participates in programming, planning, and assessment activities related to both Research Services and Rose Library as a whole. The Instruction Archivist works closely with Rose Library and Emory Libraries staff responsible for participating in reference, outreach, and instruction activities. The incumbent will design instructional services that are accessible and reflect a deep commitment to the principles of diversity, equity and inclusion and accessibility.  The Instruction Archivist will build relationships with campus stakeholders to contribute to the University mission to support student flourishing, faculty eminence, and research excellence. In particular, the Instruction Archivist will lead departmental efforts to build relationships with academic departments and programs like the Center for Faculty Development and Excellence, centering student learning and faculty teaching in the design of the Rose Library’s instruction program. The Instruction Archivist will be responsible for evolving the program and working collaboratively and creatively to meet instructional demand at a research-intensive University. As a Librarian, the Instruction Archivist participates in collaborative programs and services within the library and archives fields at the local, state, regional, national and international level in advancement of library services, collections, and programs. 

The Instruction Archivist’s success in this role requires excellent partnership with the University Archivist, Rose Library collection development team, subject librarians and other colleagues from across the Emory Libraries. The Instruction Archivist will bring a user focused and data driven approach to the design and oversight of the Rose Library’s instruction program. The incumbent is responsible for various administrative duties, including supervising 1 FTE and students, contributing to unit and division annual planning and reports. Finally, the Instruction Archivist is expected to contribute to the library and professional community through committee service, conference presentations, and/or scholarship.


Emory Libraries requires that our employees recognize diversity, equity, and inclusion as essential core values to achieving our mission to enrich the quality of life in an inclusive work environment through competency training, reassurance of personal growth, restorative communication practices, and embracing the diverse identities of patrons within the Emory community.


Essential Responsibilities & Duties


A. Rose Library Instruction

  1. Leads the ongoing evaluation, assessment, revision, and expansion of the Rose Library instruction program in order to meet campus instructional needs. This includes maintaining awareness and understanding of current trends and needs in archival pedagogy, sharing proposals and ideas as appropriate, and contributing to the overall vision and direction of the instruction program. 
  2. Leads special collections instruction sessions focused primarily on Rose Library’s collecting areas or assigns sessions to other staff as appropriate. This includes meeting with faculty members or graduate instructors during the planning process to determine session-type, scope, and learning goals/outcomes; curating materials lists; planning the session (pulling material and setting up classroom space) as appropriate; conducting the session; participating in assessment. 
  3. Designs and implements innovative primary source based active learning activities and exercises which focus on analysis and contextual comprehension and engages in class sessions which incorporate emerging technologies and instructional methods including hybrid learning and use of digital collections.
  4. Directs the overall promotion of the Rose Library instruction program. This includes meeting with faculty and graduate instructors and attending/participating in departmental events as appropriate.
  5. Ensures that instruction and engagement advance Rose Library’s commitment to the principles of diversity, equity, inclusion, and accessibility.
  6. Researches and studies Rose Library collections to better plan instruction sessions and recommend collections for faculty in the development of syllabi and assignments, and to students for the completion of their research. 
  7. Conducts in-depth one-on-one consultations with faculty and other instructors to plan instruction sessions and conducts in-depth one-on-one consultations with students about their research using Rose Library collections.
  8. Leads the coordination of the Rose Library’s Faculty Teaching Fellowship Program and the Rose Library’s Undergraduate Student Research Awards Program.
  9. Builds a close working relationship with University Archivist, Rose Library collection development team, Head of Instruction and Engagement, and Emory Libraries subject librarians, and consults with those groups regarding the design of the instruction program, seeking collaborative solutions to engaging Emory faculty and students with Rose Library collections.
  10. Employs a collaborative approach to the design of the Rose Library’s instruction program, balancing the specialized nature of the collections and student-driven learning objectives, with the expansive opportunities present in archival and rare book collections.
  11. Directs the work of one FTE and graduate students assigned to the Rose Library instruction program.
  12. Trains other Rose Library and Emory Libraries staff and students who provide instruction on Rose Library collections.
  13. Contributes to the ongoing evaluation, assessment, revision, and expansion of the Rose Library’s research services program. This includes contributing to unit-wide reports, planning documents, and strategic initiatives
  14. Creates, develops, and maintains instructional tools, aids, guides, webpages, and tutorials.
  15. Represents Rose Library on the Woodruff Library’s Instruction Steering Committee. 
  16. Consults with Collection Development team, contributing information about curricular trends that curator’s will need to attend to, to ensure that collecting keeps pace with teaching.


B. Reference


  1. In collaboration with the Head of Research Services, provides reference assistance to Emory students and faculty, visiting scholars, and the public.
  2. Completes approximately 6-8 hours per week on the reference desk.
  3. Oversees reading room security by monitoring use of materials in the reading room, as well as communicating to researchers the care and handling policies and procedures. 
  4. Guides researchers through the adoption and use of online registration system, explains policies and procedures governing use, and assist users with navigating various discovery tools.  
  5. Provides occasional oversight for service providers working in secure, non-public Rose Library spaces. 
  6. Assists with answering in-person and remote reference questions based on subject expertise and knowledge of Rose Library’s collections. 
  7. Works with undergraduate and graduate students on determining a research topic, locating relevant book and manuscript material, and answer other research related questions as needed.  


C. Campus Contributions & Professional/Scholarly Association Involvement & Activity 


  1. Participates in library committees related to primary job assignment as appropriate.
  2. Participates in appropriate professional and scholarly associations and organizations including maintaining membership and/or accreditation; attending meetings, conferences, workshops; and serving in appointed or elected positions.
  3. Presents on work-related topics and research at professional and scholarly conferences, symposia, and workshops.
  4. Publishes on work-related topics and research in professional and scholarly publications.
  5. Maintains up-to-date professional knowledge and skills in areas related to primary job assignment as well as maintaining general knowledge of current trends in higher education, academic libraries, and information and educational technology. 
  6. Adheres to guidelines outlined in the Handbook Governing the Librarian series for Faculty-Equivalent Librarians to ensure appointment, appointment renewal and promotion-in-rank
  7. Participates in library and campus committees as appropriate for service purposes.



Required Qualifications


  • ALA-accredited master’s degree in Library and Information Science OR equivalent education and experience (subject expertise combined with appropriate teaching experience and/or library experience).
  • 3-5 years of professional experience in an academic or research library, special collections repository, or other relevant setting.
  • Experience in teaching with and developing curriculum using primary sources at a special collections library/archive and experience working with students in an academic setting.
  • Ability to build and sustain effective interpersonal relationships with library staff, faculty and students, off campus faculty and administrators, campus administrators, etc.
  • A demonstrated commitment to the principles of diversity, equity, inclusion, and accessibility.
  • Evidence of analytical, organizational, communication, project, and time management skills and demonstrated ability to set priorities, meet deadlines, and complete tasks and projects on time and within budget and in accordance with task/project parameters.
  • Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.
  • Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty and student population.
  • Capacity to thrive in an ambiguous, future-oriented environment of a major research institution and to respond effectively to changing needs and priorities.
  • Demonstrated knowledge of current trends and issues in academic libraries, higher education, and relevant subject disciplines.
  • Evidence of active participation, involvement, and leadership in local, state, regional, national, or international professional or scholarly associations.


Preferred Qualifications


  • Experience in supervising and managing staff.
  • Advanced degree (subject master’s or doctoral) in a relevant discipline.


Application Procedures


Interested candidates should review the applications requirements and apply online at http://apply.interfolio.com/117075.

Applications may be submitted as Word or PDF attachments and must include:

  • Current resume/vita detailing education and relevant experience;
  • Cover letter of application describing qualifications and experience; and
  • Emory Libraries recognize diversity, equity, and inclusion as core values integral to achieving our mission to enrich the quality of life and advance intellectual discovery by connecting people of diverse backgrounds and experiences. Emory’sstudent flourishing initiative also highlights our commitment to creating an inclusive environment for students to strengthen their values and develop skills.  Please write a statement of 300-500 words that describes your experience with supporting the teaching, learning, and research of diverse students and faculty, as well as your experience in advancing social justice and equity in your work, and explain how you will foster an inclusive research, teaching, and learning environment through your role as Instruction Archivist.
  • On a separate document list the names and relationships, email addresses, and telephone numbers of 3 professional references including a current or previous supervisor.

Review of applications will begin the week of December 5, 2022.  Review of applications will continue until position is successfully filled. Emory is an Equal Opportunity/Affirmative Action Employer that welcomes and encourages diversity and seeks applications and nominations from women, minorities, people with disabilities and veterans. 


Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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